Job Description
Join our dynamic team as a full-time Administrative Assistant with a flexible schedule! Metropolitan Group is seeking a highly organized professional to provide comprehensive support to our executive team in downtown Portland. Enjoy hybrid work options and a collaborative environment that values work-life balance. This role offers competitive compensation and growth opportunities within a mission-driven organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor coordination
- Handle confidential information with discretion and maintain organized digital filing systems
- Act as primary point of contact for internal/external communications and inquiries
- Support team coordination through meeting preparation, minute-taking, and follow-up tasks
- Assist with budget tracking, expense reports, and basic financial documentation
Qualifications
- Associate's degree or equivalent professional experience required
- Minimum 3 years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask effectively and prioritize competing deadlines
- Experience with scheduling tools and office management software
- Professional demeanor with ability to handle confidential information