Job Description
Join the dynamic team at the City of Columbus as an Administrative Assistant and become the backbone of our municipal operations. We're seeking a detail-oriented professional to provide comprehensive office support across multiple departments. This is your opportunity to make a tangible impact in our vibrant community while developing valuable administrative expertise in a government environment.
Our ideal candidate thrives in fast-paced settings, possesses exceptional organizational skills, and is passionate about delivering exceptional service to both internal teams and the public. You'll be instrumental in maintaining efficient workflows and ensuring seamless day-to-day operations.
Responsibilities
- Manage departmental calendars, coordinate meetings, and arrange logistics for city officials and staff
- Handle incoming communications via phone, email, and in-person inquiries with professionalism and discretion
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain accurate digital and physical filing systems for departmental records
- Assist with procurement processes, inventory management, and vendor communications
- Support budget tracking, expense reporting, and basic financial documentation
- Coordinate office logistics including equipment maintenance, supply ordering, and facility requests
Qualifications
- Associate's degree in Office Administration or related field OR equivalent professional experience
- Minimum 3 years of progressive administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished telephone etiquette
- Proven ability to manage competing priorities and meet tight deadlines
- Strong attention to detail with high accuracy in data entry and document preparation
- Ability to maintain confidentiality and exercise professional judgment