Job Description
Join our dynamic team at Oakland Community Services as an Administrative Assistant and become the backbone of our office operations. We're seeking a proactive professional to manage daily administrative tasks, support departmental workflows, and ensure seamless office functionality. This role offers competitive compensation, comprehensive benefits, and growth opportunities in a mission-driven environment. If you excel at multitasking and thrive in collaborative settings, apply now to make a tangible impact in our local community.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for staff meetings
- Handle incoming communications, including phone calls, emails, and correspondence
- Maintain accurate records using digital filing systems and document management software
- Process invoices, expense reports, and purchase orders with meticulous attention to detail
- Coordinate office supplies inventory and vendor relationships
- Support HR functions including onboarding paperwork and employee records management
- Prepare professional documents, presentations, and reports using Microsoft Office Suite
Qualifications
- High school diploma or equivalent; Associate's degree in business administration preferred
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with office equipment (copiers, scanners, multi-line phone systems)
- Detail-oriented with high level of accuracy in data entry and record-keeping