Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our operations in Long Beach. We're seeking a highly organized professional to support our executive team and ensure seamless office functionality. This immediate hire opportunity offers competitive compensation and a collaborative environment where your contributions directly impact our success. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Prepare and distribute confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, procurement of supplies, and equipment maintenance
- Coordinate travel arrangements and expense reports for team members
- Support onboarding processes for new hires including paperwork and orientation
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Associate's degree or equivalent combination of education and experience (Bachelor's preferred)
- Minimum 3 years of administrative support experience in professional settings
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with calendar management and meeting coordination tools
- Ability to handle sensitive information with discretion and confidentiality
- Proactive problem-solving approach and adaptability to changing priorities