Job Description
We are seeking a highly organized Administrative Assistant to join our dynamic team in Chicago. This urgent hiring position offers immediate start for qualified candidates who thrive in fast-paced environments. You'll be the backbone of our operations, ensuring seamless office functionality while supporting executive teams with precision and professionalism. Our modern downtown office offers collaborative spaces and growth opportunities for dedicated professionals.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Process invoices, expense reports, and financial documentation
- Compose professional correspondence and maintain confidential records
- Oversee office inventory, supply ordering, and vendor relationships
- Coordinate onboarding processes for new hires
- Support special projects with data compilation and presentation preparation
- Act as primary point of contact for internal/external stakeholders
Qualifications
- 3+ years of administrative experience in corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in high-pressure situations
- Associate degree or equivalent professional certification
- Experience handling confidential information with discretion