Job Description
Join the City of Los Angeles as a key member of our administrative team! We're seeking a highly organized Administrative Assistant to support department operations in a dynamic public sector environment. This role offers competitive benefits, growth opportunities, and the chance to serve our diverse community. If you're passionate about efficient office operations and thrive in collaborative settings, apply today to make a meaningful impact.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for department leadership
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Handle incoming communications including emails, calls, and visitor inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with budget tracking, expense reports, and procurement processes
- Coordinate meetings, events, and travel arrangements for department staff
- Support onboarding processes and provide administrative training to new hires
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills
- Experience with public sector or municipal government processes preferred
- Ability to handle sensitive information with discretion and confidentiality