Job Description
Join our dynamic team as an Administrative Assistant in Oakland, CA! This entry-level position offers immediate hiring for motivated individuals seeking to launch their career in a supportive environment. You'll be the backbone of our office, ensuring smooth operations while gaining hands-on experience in administrative excellence. Enjoy competitive pay, growth opportunities, and the chance to work with industry leaders in a vibrant downtown location. If you're organized, detail-oriented, and ready to contribute from day one, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (calls, emails, mail) with professionalism
- Maintain organized filing systems (physical and digital)
- Prepare and distribute reports, documents, and correspondence
- Assist with onboarding processes and new employee orientation
- Coordinate office supplies inventory and procurement
- Support event planning and meeting logistics
- Perform basic bookkeeping tasks and expense tracking
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years administrative experience or internship
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong organizational and time-management abilities
- Ability to multitask in a fast-paced environment
- Professional demeanor and customer service mindset
- Basic knowledge of office equipment (printers, scanners, etc.)