Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our fast-paced office environment. This immediate opening offers flexible hours and the opportunity to work with industry leaders while making a tangible impact. If you thrive in collaborative settings and excel at streamlining workflows, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain digital and physical filing systems for confidential documents
- Process invoices, expense reports, and financial documentation accurately
- Support HR functions including onboarding and record maintenance
- Coordinate office supplies inventory and vendor relationships
- Assist with special projects and presentation preparation
Qualifications
- Associate's degree or equivalent administrative experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Minimum 2 years in administrative or clerical role
- Exceptional written and verbal communication skills
- Ability to multitask and prioritize competing deadlines
- Experience with scheduling tools and calendar management
- Detail-oriented with strong organizational abilities
- Positive attitude and team-oriented mindset