Job Description
Join our dynamic team at Capitol Associates Group as an Administrative Assistant and become the backbone of our fast-paced operations in the heart of Washington D.C. We're seeking a detail-oriented professional to provide exceptional support to our executive team while maintaining an efficient and organized work environment. This is an immediate opportunity to make a tangible impact in a mission-driven organization.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential correspondence, reports, and presentations with meticulous attention to detail
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Process expense reports, invoices, and financial documents ensuring compliance with company policies
- Serve as primary point of contact for internal/external stakeholders with professionalism and discretion
- Coordinate cross-departmental projects and events requiring logistical planning
- Implement and maintain digital filing systems for optimal document retrieval
Qualifications
- Minimum 3 years of administrative experience in corporate or government environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven experience managing executive schedules and travel arrangements
- Strong written and verbal communication skills with polished business etiquette
- Ability to handle confidential information with utmost discretion
- Associate's degree or equivalent professional certification required