Job Description
Join our dynamic team in Oakland as a key Administrative Assistant! We're seeking a highly organized professional to provide exceptional office support and ensure seamless daily operations. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to shine. Enjoy competitive compensation, comprehensive benefits, and a collaborative culture that values growth.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Handle confidential information with discretion and maintain digital filing systems
- Process invoices, expense reports, and purchase orders with 100% accuracy
- Serve as primary point of contact for internal and external communications
- Coordinate logistics for meetings, events, and business travel arrangements
- Prepare professional correspondence, presentations, and reports using Microsoft Office Suite
- Support onboarding processes and maintain HR documentation
Qualifications
- 3+ years of progressive administrative experience in professional settings
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Strong attention to detail and commitment to data accuracy
- Experience with office management software (e.g., Asana, Trello)
- Associate degree or relevant certification preferred