Job Description
Join the City of Long Beach team as an Administrative Assistant and become the backbone of our dynamic municipal operations. We're seeking a highly organized professional to support departmental leadership with seamless administrative coordination. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and the chance to serve our vibrant coastal community. If you thrive in fast-paced environments and excel at multitasking, apply now to start your rewarding career in public service.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Process incoming/outgoing communications including emails, phone calls, and correspondence
- Prepare accurate reports, presentations, and official documents using Microsoft Office Suite
- Maintain digital and physical filing systems with strict attention to confidentiality
- Assist with budget tracking, expense reports, and procurement processes
- Provide exceptional customer service to internal staff and external stakeholders
- Coordinate special projects and events as assigned by department leadership
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Associates degree in Business Administration or related field preferred
- Experience with municipal/government operations highly desirable
- Ability to maintain confidentiality and handle sensitive information
- Valid California Driver's License required