Job Description
Join our dynamic team in Tucson as a full-time Administrative Assistant and become the backbone of our thriving office operations. We're seeking a highly organized professional to support our North Carolina-based partners while maintaining seamless local coordination. Enjoy competitive benefits, career growth opportunities, and a collaborative work environment in the heart of Arizona's vibrant business district.
Responsibilities
- Manage office calendars, coordinate meetings, and arrange travel logistics for executive staff
- Handle incoming communications, including calls, emails, and correspondence
- Maintain accurate filing systems and digital documentation protocols
- Process invoices, expense reports, and financial documentation
- Coordinate office supplies inventory and equipment maintenance
- Support HR functions onboarding and employee records management
- Assist with special projects and event planning for Tucson and NC teams
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage confidential information with discretion
- Experience coordinating multi-location operations preferred
- Proven problem-solving and multitasking capabilities