Job Description
Join our dynamic team in Baltimore as an Administrative Assistant and become the backbone of our office operations. We're urgently seeking a proactive professional to support our executive team with exceptional organizational skills and a customer-first mindset. This full-time role offers competitive compensation, growth opportunities, and a collaborative work environment in the heart of downtown Baltimore.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including phone calls and emails, with professionalism and discretion
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Coordinate office logistics including supplies inventory, equipment maintenance, and vendor relationships
- Support project coordination by tracking deadlines, preparing progress reports, and facilitating team communications
- Assist in onboarding new employees and maintaining HR records
- Manage digital filing systems and ensure document security compliance
Qualifications
- Minimum 3 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to handle sensitive information with confidentiality and discretion
- Proactive problem-solving skills and adaptability to changing priorities
- Associates degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello) a plus