Job Description
Join our dynamic team at Boston Innovations Group as a full-time Administrative Assistant! We're seeking a highly organized professional to support our fast-paced office operations in the heart of downtown Boston. This immediate-hiring opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment where your skills will make a real impact. If you're a detail-oriented multitasker with a passion for efficiency, we encourage you to apply today!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process expense reports, invoices, and financial transactions accurately
- Serve as primary point of contact for internal/external communications
- Coordinate travel arrangements and logistical support for team members
- Maintain organized digital and physical filing systems
- Assist with onboarding processes and new employee orientation
- Support special projects and departmental initiatives as needed
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support experience in corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and manage competing deadlines
- High level of confidentiality and professional discretion
- Experience with office management software (e.g., Salesforce, Asana)
- Flexibility to adapt to changing priorities and work occasional overtime