Job Description
Join our dynamic team at Innovate Solutions Group as an Administrative Assistant in the heart of Oakland's thriving business district. We're seeking a detail-oriented professional to support our executive team and ensure seamless office operations. This is a fantastic opportunity to grow your career in a collaborative, fast-paced environment with competitive benefits and professional development opportunities.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Process expense reports, invoices, and financial documentation accurately
- Coordinate meetings, prepare agendas, and take detailed meeting minutes
- Act as primary point of contact for internal and external stakeholders
- Maintain digital and physical filing systems with meticulous organization
- Support onboarding processes and new hire orientation activities
Qualifications
- 3+ years of administrative support experience in a professional office setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with proven ability to manage competing priorities
- Experience with calendar management and scheduling software
- Ability to maintain confidentiality and exercise professional discretion
- Associate's degree or equivalent combination of education and experience
- Proactive problem-solving abilities and adaptability to changing priorities