Job Description
Join our dynamic team at Oakland Innovations Group as a detail-oriented Administrative Assistant! We're seeking a proactive professional to streamline our daily operations while maintaining accuracy in all data-driven tasks. This hybrid role combines classic administrative support with modern data management responsibilities in our vibrant downtown Oakland office. Enjoy competitive benefits, growth opportunities, and a collaborative environment that values precision and efficiency.
Responsibilities
- Perform high-volume data entry with 98%+ accuracy across CRM and financial systems
- Manage digital filing systems and maintain confidential records with HIPAA-compliant protocols
- Coordinate complex calendars, travel arrangements, and meeting logistics for executive team
- Process invoices, expense reports, and payroll data with meticulous attention to detail
- Prepare comprehensive reports using Excel pivot tables and data visualization tools
- Serve as primary point of contact for internal/external communications via phone and email
- Implement process improvements to enhance departmental workflow efficiency
Qualifications
- 3+ years administrative experience with demonstrated data entry expertise
- Proficiency in Microsoft Office Suite (Advanced Excel, Word, Outlook)
- Experience with Salesforce or similar CRM platforms
- Exceptional typing speed (60+ WPM) with zero-error tolerance
- Strong organizational skills with ability to prioritize competing deadlines
- Associate's degree in Business Administration or related field preferred
- Professional demeanor with polished business communication skills