Job Description
Join our dynamic team as an Administrative Assistant with immediate availability! We're seeking a highly organized professional to support our executive operations in downtown Chicago. Enjoy a flexible schedule while making a tangible impact through seamless administrative excellence. This hybrid role combines in-office collaboration with remote work options, offering unparalleled work-life balance.
As a cornerstone of our operations, you'll ensure smooth daily workflows while interfacing with clients, vendors, and internal stakeholders. Our competitive compensation package includes health benefits, professional development stipends, and a collaborative work environment designed for growth. Apply today to start your career with an industry leader committed to employee success.
Responsibilities
- Manage executive calendars, coordinate complex scheduling across multiple time zones
- Prepare and distribute confidential correspondence, reports, and meeting materials
- Oversee office procurement, inventory management, and vendor relationships
- Handle travel arrangements and expense reporting with meticulous attention to detail
- Serve as primary point of contact for internal/external communications
- Implement digital filing systems and maintain confidential records
- Coordinate cross-departmental projects and track deliverables
- Support onboarding processes for new team members
Qualifications
- Minimum 3 years of administrative support experience in corporate settings
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong organizational skills with attention to detail
- Ability to multitask effectively in fast-paced environments
- Experience with scheduling tools (Calendly, Doodle)
- Associates degree or equivalent professional certification required