Job Description
Join our dynamic team at Capital Solutions Group as a key Administrative Assistant in the heart of Washington DC. We're urgently seeking a highly organized professional to support our executive team and ensure seamless office operations. This is a full-time, permanent position offering competitive compensation, comprehensive benefits, and opportunities for career growth in a fast-paced corporate environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and correspondence with precision
- Oversee office supplies inventory, procurement processes, and vendor relationships
- Serve as primary point of contact for internal and external stakeholders via phone/email
- Coordinate meetings, including agenda preparation, minute-taking, and follow-up actions
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support onboarding processes and new employee orientation activities
Qualifications
- Associate's degree or 3+ years of administrative experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to prioritize tasks and manage multiple deadlines simultaneously
- Experience with calendar management and complex scheduling tools
- Strong organizational skills with ability to maintain confidential information
- Professional demeanor and ability to thrive in a fast-paced environment