Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our thriving Jacksonville operations. We're seeking a detail-oriented professional to provide comprehensive office support, streamline workflows, and ensure seamless daily operations. This immediate hire opportunity offers career growth in a fast-paced environment where your organizational skills will directly impact our success.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive team
- Coordinate meetings, prepare agendas, and distribute minutes
- Process invoices, expenses, and maintain financial records
- Handle incoming communications and prioritize inquiries
- Prepare professional documents and presentations using MS Office Suite
- Support onboarding processes and maintain personnel files
- Collaborate with cross-functional teams on special projects
Qualifications
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Salesforce, Asana)
- Ability to multitask and adapt to changing priorities
- Associate's degree in Business Administration or related field
- Valid Florida driver's license (occasional travel required)