Job Description
We're seeking a proactive Administrative Assistant to join our dynamic team in Tallahassee, FL. This full-time role offers immediate hiring for a candidate who thrives in fast-paced environments. You'll be the backbone of our office operations, ensuring seamless administrative workflows while supporting leadership and staff. If you're a detail-oriented professional with exceptional organizational skills and a passion for efficiency, we want you on our team!
Responsibilities
- Manage executive calendars, coordinate complex scheduling, and arrange travel logistics
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, procurement of supplies, and vendor relationships
- Process confidential information, maintain digital filing systems, and ensure data accuracy
- Serve as primary point of contact for internal/external communications and visitor management
- Coordinate cross-departmental projects and meetings with minute-taking responsibilities
- Assist in onboarding new hires and maintain HR documentation compliance
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of proven administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional time-management skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills with polished professionalism
- Experience handling confidential information with discretion and integrity
- Proficiency with office equipment and digital collaboration tools (Teams, Slack, Asana)
- Valid Florida driver's license for occasional errands (if applicable)