Job Description
Join our dynamic team at Apex Solutions Group as a Full-Time Administrative Assistant in the heart of Portland! We're seeking a highly organized professional to support our executive operations with exceptional administrative excellence. Enjoy a flexible schedule with core hours while contributing to our innovative tech solutions. This hybrid role offers competitive compensation, comprehensive benefits, and a collaborative environment that values work-life balance. If you're passionate about streamlining operations and supporting high-performing teams, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling complex meetings and coordinating cross-departmental logistics
- Prepare and distribute confidential correspondence, reports, and presentations with meticulous attention to detail
- Oversee office inventory management, procurement processes, and vendor relationships
- Act as primary point of contact for internal and external stakeholders, providing professional communication support
- Coordinate travel arrangements and expense reports ensuring compliance with company policies
- Implement and maintain efficient filing systems (digital and physical) for confidential documents
- Support onboarding processes by preparing new hire materials and coordinating orientation schedules
Qualifications
- Minimum 3 years of progressive administrative support experience in a corporate or tech environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with demonstrated ability to prioritize competing tasks
- Strong written and verbal communication abilities with polished professional demeanor
- Experience with calendar management across multiple executives and time zones
- Ability to maintain strict confidentiality and handle sensitive information with discretion
- Proven problem-solving skills and proactive approach to anticipating operational needs
- Flexibility to adapt to changing priorities while maintaining composure under pressure