Job Description
Join our dynamic team at Phoenix Administrative Solutions as a full-time Office Assistant! We're seeking a highly organized professional to support our operations with flexibility and precision. Enjoy a modern work environment, competitive benefits, and a schedule that adapts to your life. This role is perfect for detail-oriented individuals who thrive in collaborative settings and want to make a tangible impact. If you're ready to elevate your administrative career in Phoenix's thriving business district, apply today!
Responsibilities
- Manage daily office operations including mail handling, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel logistics for executives
- Maintain digital filing systems and ensure data accuracy across all platforms
- Process invoices, expense reports, and payroll documentation with meticulous attention
- Serve as primary point of contact for clients, vendors, and internal stakeholders
- Support special projects with document preparation, data analysis, and presentation creation
- Implement office efficiency improvements and process optimization initiatives
Qualifications
- Associate's degree or equivalent experience in business administration
- 3+ years in administrative support with scheduling and coordination expertise
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to prioritize tasks in fast-paced environments
- Experience with office management software (e.g., Asana, Trello)
- Flexibility to adapt schedule for business needs (core hours 9AM-3PM)
- Detail-oriented with strong organizational and time management abilities