Job Description
Join our dynamic team at Tampa Bay Innovations as a key Administrative Assistant and become the backbone of our thriving downtown office. We're seeking a proactive professional to deliver exceptional administrative support, streamline operations, and enhance workplace efficiency. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills truly shine. Perfect opportunity for career growth in Tampa's vibrant business district.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel logistics
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office supply inventory, vendor relationships, and facility maintenance coordination
- Process invoices, expense reports, and financial documentation with precision
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person interactions
- Implement digital filing systems and maintain confidential records with HIPAA/GDPR compliance
Qualifications
- Associate's degree or equivalent certification in Office Administration (Bachelor's preferred)
- 3+ years of progressive administrative support experience in corporate/tech environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written/verbal communication and multitasking abilities
- Proven experience with CRM systems (Salesforce) and project management tools (Asana)
- Strong attention to detail with demonstrated problem-solving skills
- Professional demeanor with ability to maintain composure in fast-paced settings