Job Description
Join our dynamic team at Urban Solutions Inc. as a Full-Time Administrative Assistant with flexible scheduling options. We're seeking a highly organized professional to support our Chicago headquarters with exceptional administrative expertise. This hybrid role offers on-site collaboration with remote flexibility, allowing you to maintain work-life balance while delivering top-tier support to our executive team and departments. If you thrive in fast-paced environments and possess a passion for operational excellence, we invite you to apply and become an integral part of our innovative organization.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office supply inventory, vendor relationships, and facility maintenance
- Process expense reports, invoices, and financial documentation with precision
- Act as primary point of contact for internal and external communications
- Coordinate cross-departmental projects and maintain confidential records
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years in executive support or administrative roles
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities with flexible scheduling adaptability
- Proficiency with office management software (e.g., Asana, Trello)