Job Description
Join our dynamic team in Boston's Financial District! We're seeking a proactive Administrative Assistant to support our executive operations on a part-time basis. This immediate-hire position offers flexible hours and the opportunity to grow within a forward-thinking organization. If you excel at multitasking and thrive in fast-paced environments, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital filing systems with strict confidentiality protocols
- Assist with travel arrangements and expense report processing
- Coordinate office logistics including supply inventory and vendor relationships
- Provide ad-hoc support for special projects and department initiatives
Qualifications
- Associate's degree or equivalent administrative experience
- Minimum 2 years in administrative support or office coordination
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a deadline-driven environment
- Discretion in handling confidential information