Job Description
Join our dynamic team at Innovate Solutions Inc. as a Full-Time Administrative Assistant in the heart of Portland! We're seeking a highly organized professional to support our executive team with exceptional administrative excellence. Enjoy a flexible schedule while working in a collaborative, fast-paced environment where your contributions directly impact our success. We offer competitive benefits, professional development opportunities, and a commitment to work-life balance.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit professional correspondence, reports, and presentation materials
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Act as primary point of contact for internal and external stakeholders, providing exceptional customer service
- Process expense reports, invoices, and financial documentation with precision
- Support onboarding processes and maintain accurate employee records
- Organize and maintain digital filing systems ensuring data security and accessibility
Qualifications
- Associate's degree or equivalent professional experience in administration
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Detail-oriented with strong organizational and time management abilities
- Experience with calendar management and travel coordination
- Professional demeanor with strong interpersonal skills