Job Description
We are seeking a highly organized Administrative Assistant to join our dynamic team in Oakland, IL. As the backbone of our office operations, you'll ensure seamless daily functions while supporting leadership and staff. This full-time position offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment.
Responsibilities
- Manage office communications including phone systems, email correspondence, and visitor reception
- Schedule appointments, coordinate meetings, and maintain executive calendars
- Prepare, edit, and distribute documents, reports, and presentations
- Oversee office inventory, procurement of supplies, and equipment maintenance
- Process expense reports, invoices, and financial documentation
- Coordinate travel arrangements and logistics for staff
- Maintain digital and physical filing systems with strict confidentiality
Qualifications
- Associate's degree in Business Administration or related field preferred
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in fast-paced environments
- Discretion when handling sensitive information
- Basic knowledge of bookkeeping principles