Job Description
Join our dynamic team as a full-time Administrative Assistant and become the backbone of our operations in Virginia Beach. We're seeking a highly organized professional to ensure seamless office functionality, executive support, and exceptional stakeholder engagement. This immediate hiring opportunity offers competitive compensation and growth potential in a collaborative environment.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange complex travel logistics
- Prepare confidential reports, presentations, and correspondence using advanced MS Office Suite
- Oversee office supply inventory, vendor relationships, and budget reconciliation
- Serve as primary point of contact for internal/external communications and inquiries
- Implement digital filing systems and maintain confidential records with HIPAA compliance
- Coordinate cross-departmental projects and track deliverables using project management tools
Qualifications
- 3+ years administrative experience with executive support focus
- Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written/verbal communication and interpersonal skills
- Advanced organizational abilities with meticulous attention to detail
- Experience with office management systems (e.g., SAP, QuickBooks)
- Ability to maintain confidentiality and handle sensitive information
- Associate's degree in Business Administration or related field