Job Description
Join our dynamic team at Coastal Business Solutions as a key Administrative Assistant in the heart of Virginia Beach! We're seeking a highly organized professional to support our executives and ensure seamless office operations. This is a fantastic opportunity to grow your career in a collaborative, fast-paced environment where your contributions directly impact our success.
As the backbone of our office, you'll manage critical administrative functions while supporting our mission of delivering exceptional client service. We offer competitive compensation, comprehensive benefits, and a supportive culture that values professional development. If you're ready to elevate your administrative career, apply today!
Responsibilities
- Executive calendar management and meeting coordination across multiple departments
- Compose, edit, and distribute professional correspondence and confidential documents
- Manage office supply inventory, vendor relationships, and facility maintenance
- Process payroll, expense reports, and financial documentation with precision
- Onboard new hires and maintain comprehensive HR records
- Coordinate travel arrangements and itineraries for executive team
- Support special projects with data analysis and presentation preparation
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in deadline-driven environments
- Experience with HRIS systems and payroll processing
- Professional demeanor with strong attention to detail and confidentiality