Job Description
Join our dynamic team at Coastal Business Solutions as a full-time Administrative Assistant with flexible scheduling options! We're urgently seeking a highly organized professional to support our operations in Virginia Beach. Enjoy a collaborative environment with competitive benefits and growth opportunities. Perfect for candidates seeking work-life balance with our accommodating schedule.
As a key member of our administrative team, you'll be instrumental in maintaining office efficiency and supporting executive staff. We value proactive problem-solvers who excel in multitasking and communication.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office operations including supply inventory and vendor relationships
- Support onboarding processes for new hires and training initiatives
- Assist with budget tracking and expense report processing
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in administrative support or office management role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to adapt to flexible scheduling including occasional evening hours
- Experience with calendar management and travel coordination
- Proven problem-solving and multitasking capabilities