Job Description
Join Synergy Solutions Group as our Administrative Assistant in Portland and enjoy a flexible schedule designed to support your work-life balance. We're seeking a highly organized professional to be the backbone of our dynamic office environment. This role offers hybrid work options and core business hours (9 AM - 3 PM) with flexibility to accommodate personal schedules. You'll support our executive team, manage critical communications, and contribute to our collaborative culture while enjoying comprehensive benefits including health insurance and professional development opportunities.
Our ideal candidate thrives in fast-paced settings and values precision in every task. You'll be instrumental in maintaining our company's operational excellence while working with a team that values innovation and work-life harmony. If you're ready to leverage your administrative expertise in a role that adapts to your needs, we encourage you to apply.
Responsibilities
- Executive calendar management and meeting coordination with 4-6 senior executives
- Comprehensive document preparation, editing, and formatting using Microsoft Office Suite
- Travel arrangement coordination and expense report processing for international staff
- Vendor relationship management and procurement of office supplies/services
- Database management for CRM and HRIS systems with 95% data accuracy
- Lead onboarding processes for new hires including equipment setup and orientation materials
- Quarterly report compilation and presentation preparation for leadership meetings
Qualifications
- Associate's degree or equivalent combination of education and experience (3+ years)
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Experience with scheduling tools (Calendly, Doodle) and video conferencing platforms
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to manage competing priorities in deadline-driven environments
- Discretion handling confidential information and sensitive executive communications
- Proficiency with office equipment (multifunction printers, scanners, A/V systems)