Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant in the heart of Virginia Beach. We're seeking a highly organized professional to support our daily operations with precision and efficiency. This role is perfect for a detail-oriented individual who thrives in a fast-paced environment and values teamwork. Enjoy competitive compensation, comprehensive benefits, and a collaborative workplace culture focused on growth and excellence.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Prepare and distribute professional correspondence, reports, and confidential documents
- Coordinate travel arrangements and expense reports with meticulous attention to detail
- Serve as primary point of contact for internal/external communications via phone, email, and in-person
- Maintain digital and physical filing systems with rigorous organizational standards
- Assist with onboarding processes and new hire paperwork coordination
- Collaborate with cross-functional teams to support project deadlines and initiatives
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Experience with office equipment (copiers, scanners, phone systems)
- High level of discretion with confidential information
- Proven problem-solving and adaptability in changing environments