Job Description
Join our dynamic team as an Entry-Level Receptionist and kickstart your career in office administration! We're seeking a polished, tech-savvy professional to serve as the first point of contact for our Miami-based clients. This role offers comprehensive training, career advancement opportunities, and a collaborative environment where your organizational skills shine. Perfect for recent graduates or those transitioning into administrative roles, you'll gain hands-on experience with modern office operations while supporting our executive team and visitors.
Responsibilities
- Manage multi-line phone systems, screen calls, and route inquiries to appropriate departments
- Greet visitors warmly, provide administrative assistance, and maintain a professional reception area
- Coordinate calendars, schedule meetings, and arrange travel accommodations for executives
- Process incoming/outgoing mail, manage office supplies inventory, and handle basic bookkeeping tasks
- Utilize Microsoft Office Suite (Word, Excel, Outlook) for document creation and data management
- Assist with new employee onboarding by preparing workspaces and orientation materials
- Uphold strict confidentiality protocols for sensitive company and client information
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of customer service or administrative experience
- Proficiency in Microsoft Office Suite and basic office equipment
- Exceptional verbal/written communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Professional demeanor and polished phone etiquette
- Ability to multitask in a fast-paced environment
- Valid Florida driver's license and reliable transportation