Job Description
Join our dynamic Oakland team as an Administrative Assistant and become the backbone of our thriving operations! We're seeking a highly organized professional to support our executive team and ensure seamless office functionality. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for growth within a forward-thinking organization. If you excel in multitasking, possess exceptional communication skills, and thrive in a fast-paced environment, we encourage you to apply and contribute to our continued success.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and arrange high-level meetings
- Handle incoming communications, including emails, calls, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office inventory, procurement processes, and vendor relationships
- Coordinate travel arrangements and expense reports for senior leadership
- Support HR functions including onboarding, record-keeping, and policy updates
- Maintain digital filing systems and ensure data security compliance
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Strong organizational abilities with proven multitasking capabilities
- Experience with office management software (e.g., G Suite, Salesforce)
- Ability to maintain confidentiality and exercise discretion with sensitive information
- Associate's degree or equivalent professional certification preferred