Job Description
Join our dynamic team at Tucson Business Solutions as an Administrative Assistant! We're seeking a detail-oriented professional to support our fast-paced office environment. This role is perfect for a proactive individual who thrives in multitasking and enjoys being the backbone of daily operations. Enjoy competitive benefits, growth opportunities, and a collaborative workplace culture in the heart of downtown Tucson.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and reports
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office supplies inventory and vendor relationships
- Support team meetings with agenda preparation and minute-taking
- Assist with onboarding new hires and orientation processes
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Experience with office equipment (copiers, scanners, multi-line phones)
- Valid Arizona driver's license and reliable transportation