Job Description
Join Baltimore Innovations Group as our next Administrative Assistant and become the backbone of our dynamic team! We're seeking a highly organized professional to support daily operations in our downtown Baltimore headquarters. This role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment. If you thrive in fast-paced settings and excel at multitasking, apply today to join our mission-driven organization.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and distribute confidential documents, reports, and presentations
- Coordinate office operations, including supply inventory, equipment maintenance, and vendor relations
- Support departmental projects through data entry, file management, and record-keeping
- Facilitate meeting logistics, including room reservations, catering, and materials preparation
- Assist with onboarding processes and new employee orientation tasks
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of administrative support experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities and deadlines effectively
- Discretion in handling confidential information
- Experience with office management software preferred