Job Description
Join our dynamic team at Boston Innovations Group as a Part-Time Administrative Assistant! We're seeking a highly organized professional to support our fast-paced operations in the heart of downtown Boston. This role offers flexible hours (20-25 hrs/week) and the opportunity to work with industry leaders in a collaborative, modern environment. If you thrive in detail-oriented settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Process invoices, expense reports, and financial documentation with precision
- Compose and edit professional correspondence, presentations, and reports
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support recruitment processes by scheduling interviews and managing candidate communications
- Maintain digital and physical filing systems with strict confidentiality protocols
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years in administrative support or executive assistance role
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Experience with CRM systems (e.g., Salesforce) preferred
- Discretion with confidential information and sensitive data
- Professional demeanor with polished business etiquette