Job Description
Are you looking for a stable career with weekly pay in San Diego? Apex Administrative Solutions is currently seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. We pride ourselves on providing a professional environment where your data entry skills and organizational abilities will be valued and utilized daily.
As a key member of our administrative staff, you will play a crucial role in ensuring our daily operations run smoothly. This is an excellent opportunity for individuals seeking long-term employment in a supportive office setting.
As a key member of our administrative staff, you will play a crucial role in ensuring our daily operations run smoothly. This is an excellent opportunity for individuals seeking long-term employment in a supportive office setting.
Responsibilities
- Accurately input, verify, and maintain data in company databases and spreadsheets using advanced data entry skills.
- Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
- Schedule appointments, meetings, and travel arrangements while maintaining the executive calendar.
- Prepare, organize, and distribute internal and external documents, reports, and presentations.
- Assist with basic bookkeeping tasks, including expense reports and invoice processing.
- Maintain and organize physical and digital filing systems for easy retrieval.
- Support the team with inventory management and general office supply ordering.
Qualifications
- High school diploma or equivalent; Associate’s degree or certification in Office Administration preferred.
- Minimum of 2 years of experience in administrative support, data entry, or a related field.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent typing speed with a high degree of accuracy (minimum 45 WPM).
- Strong attention to detail and the ability to spot errors quickly.
- Strong verbal and written communication skills.
- Must be reliable, punctual, and able to work independently.