Job Description
Are you a dedicated professional seeking a rewarding role that fits your schedule? Apex Horizon Solutions is looking for a high-energy Weekend Receptionist to join our dynamic team in the heart of California. We pride ourselves on delivering exceptional administrative support to our clients, and we need someone who embodies our premium service standards.
In this pivotal role, you will be the first point of contact for our clients and visitors, ensuring a seamless and professional experience. If you are organized, welcoming, and looking for a stable position with great benefits, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome all visitors with a warm, professional demeanor, ensuring a positive first impression of the company.
- Phone Coordination: Answer, screen, and direct incoming calls with efficiency and courtesy; manage voicemails and take accurate messages.
- Administrative Support: Handle incoming and outgoing mail, package deliveries, and distribute materials to the appropriate departments.
- Scheduling: Manage the calendar for executive staff, coordinate meetings, and prepare meeting rooms with necessary equipment.
- Data Entry: Maintain accurate records in our CRM system and assist with general office filing and organization tasks.
- Event Support: Assist in setting up and managing logistics for weekend corporate events or client functions as needed.
- Vendor Relations: Coordinate with building management and external vendors for facility maintenance and supplies.
Qualifications
- Experience: Proven experience as a Receptionist or in a similar administrative support role, preferably with weekend availability.
- Communication: Excellent verbal and written communication skills with a polished, professional phone manner.
- Technical Proficiency: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Availability: Must be available to work weekends (Saturday and Sunday) consistently.
- Organization: Exceptional organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Appearance: Professional appearance and demeanor suitable for a high-end corporate environment.