Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in the heart of Boston, Massachusetts. In this pivotal role, you will be responsible for maintaining our critical data systems and ensuring the smooth daily operations of our office. If you have a knack for accuracy and a passion for administrative excellence, we invite you to apply.
Why Join Apex Operations?
• Competitive salary and comprehensive benefits package.
• Collaborative work environment in the Financial District.
• Opportunities for skill development and career advancement.
Responsibilities
- Execute high-volume data entry tasks with a focus on 100% accuracy and speed.
- Maintain and organize both digital and physical filing systems for efficient document retrieval.
- Prepare and distribute internal reports, memos, and correspondence with a polished, professional tone.
- Manage incoming communications, including phone calls and emails, routing inquiries to the appropriate departments.
- Schedule and coordinate meetings, ensuring calendars are optimized for senior leadership.
- Assist in inventory management and supply ordering as needed.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience in administrative support, specifically with data entry and filing.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong typing speed (minimum 45 WPM).
- Exceptional attention to detail and organizational skills.
- Must be a local resident in the Boston, MA area.