Job Description
Are you organized, detail-oriented, and looking for a rewarding part-time opportunity in Charlotte? Apex Administrative Services is seeking a dedicated Weekend Receptionist to join our dynamic administrative team. This role combines the warmth of front-desk hospitality with the precision of data entry, ensuring our operations run smoothly from Friday through Sunday.
As a key member of our team, you will be the first point of contact for our clients and visitors, setting the tone for a professional and welcoming environment. Your expertise in data entry will be crucial in maintaining accurate records and streamlining our internal processes.
Why Join Us?
- Competitive hourly pay ($18 - $24/hr).
- Flexible weekend schedule (Friday, Saturday, and Sunday).
- Opportunity to work in a fast-paced, professional office environment.
We are looking for a reliable individual who thrives in a busy setting and can manage multiple tasks efficiently.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, answer multi-line phone systems, and direct inquiries to the appropriate personnel.
- Data Entry: Accurately input, update, and maintain customer and company data in our CRM and database systems with a focus on speed and precision.
- Administrative Support: Manage incoming and outgoing mail, handle filing, and assist with expense reporting.
- Scheduling: Coordinate meeting rooms, manage calendars for executives, and send out meeting reminders.
- Customer Service: Resolve visitor issues and provide information to clients with a focus on satisfaction and efficiency.
- Inventory Management: Assist with tracking office supplies and ordering replenishments as needed.
Qualifications
- Experience: Previous experience as a Receptionist or in a front-office role is preferred. Experience with data entry is highly desirable.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Familiarity with database management software is a plus.
- Education: High school diploma or GED required.
- Availability: Must be available to work weekends (Friday through Sunday) with some flexibility for occasional overtime.
- Communication: Excellent verbal and written communication skills; professional phone etiquette.
- Attention to Detail: Strong organizational skills and the ability to maintain confidentiality.