Job Description
Join our dynamic team at Oakland Executive Suites as a Weekend Receptionist and become the first point of contact for high-profile clients. This role offers a unique blend of hospitality and administrative excellence in a fast-paced downtown environment. Enjoy competitive pay, flexible scheduling, and opportunities for professional growth in one of Oakland's premier business hubs.
We're seeking a polished professional who thrives in customer-facing roles and values precision in handling sensitive information. Your weekend schedule (Saturday/Sunday, 8am-5pm) provides work-life balance while contributing to our seamless operations. If you're passionate about creating exceptional first impressions and possess strong organizational skills, we encourage you to apply.
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Greet and assist visitors with professional demeanor, ensuring exceptional client experiences
- Handle confidential correspondence, mail, and package logistics with discretion
- Maintain immaculate reception area and common spaces to uphold premium standards
- Coordinate meeting room reservations and basic office supply inventory
- Support administrative tasks including data entry and document preparation
- Collaborate with weekday staff to ensure seamless operational continuity
Qualifications
- Minimum 2 years of professional receptionist or customer service experience
- Exceptional written and verbal communication skills
- Proficiency with Microsoft Office Suite and office phone systems
- Ability to multitask effectively in a high-traffic environment
- Strong attention to detail and organizational abilities
- Professional appearance and polished business etiquette
- Reliable weekend availability with minimal scheduling flexibility
- Basic knowledge of Oakland business district preferred