Job Description
Are you organized, detail-oriented, and looking for a flexible weekend opportunity in the heart of Philadelphia?
Executive Office Solutions is seeking a dedicated Weekend Office Assistant to join our dynamic team. In this role, you will play a crucial part in ensuring our office runs smoothly while enjoying a consistent weekend schedule that supports your work-life balance.
We are looking for a professional who thrives in a fast-paced environment and is eager to contribute to our administrative excellence. If you are ready to advance your career in a supportive setting, we want to hear from you.
Responsibilities
- Manage Front Desk Operations: Greet visitors, answer multi-line phones, and direct inquiries with a professional and welcoming demeanor.
- Administrative Support: Handle incoming and outgoing mail, manage filing systems (digital and physical), and assist with data entry projects.
- Inventory & Supplies: Monitor office supply levels, place orders for necessary materials, and maintain a tidy and organized workspace.
- Meeting Coordination: Set up conference rooms for weekend meetings, ensuring equipment like projectors and whiteboards are functional.
- Customer Relations: Assist clients and internal staff with administrative requests and resolve issues promptly and efficiently.
- Document Management: Review, proofread, and distribute internal memos and reports to ensure accurate communication.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Experience: Minimum of 1-2 years of experience in an office or administrative support role.
- Availability: Must be available to work weekends (Saturday and Sunday) on a consistent basis.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a focus on professionalism and clarity.
- Organizational Ability: Strong attention to detail with the ability to multitask and prioritize tasks effectively.