Job Description
Join Our High-Energy Team on the Weekends!
We are currently seeking a detail-oriented and proactive Administrative Assistant to join our San Jose operations. This is a fantastic opportunity for a self-starter to play a crucial role in maintaining our office efficiency during our peak weekend operations. If you are looking for a stable role with a modern company culture, we want to hear from you.
Why Join Us?
- Competitive hourly pay ($18 - $25/hr).
- Flexible weekend schedule (Saturday & Sunday).
- Opportunity for growth within a supportive environment.
Job Summary:
In this role, you will be the backbone of our weekend office support, ensuring that our internal and external communications run smoothly and that our administrative processes are executed with precision.
Responsibilities
- Front Desk Management: Oversee the reception area, manage incoming calls, and greet visitors with a professional and welcoming demeanor.
- Data Entry & Filing: Perform high-speed data entry into our CRM systems and maintain accurate, organized physical and digital filing systems.
- Meeting Coordination: Schedule and coordinate weekend meetings, prepare agendas, and arrange necessary meeting materials.
- Report Preparation: Assist in the collection and formatting of weekly reports and expense reports for management review.
- Inventory Control: Monitor office supply levels and process orders for weekend operations to ensure nothing is overlooked.
- General Support: Provide ad-hoc administrative support to the team, including mail sorting and distribution.
Qualifications
- Education: High school diploma or GED equivalent required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a focus on customer service.
- Schedule Availability: Must be available to work weekends (Saturday and Sunday) on a consistent basis.
- Soft Skills: Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.