Job Description
Are you a detail-oriented professional looking for a rewarding weekend shift that offers flexibility and stability? Apex Corporate Solutions is seeking a dedicated Administrative Assistant to join our high-performing team in San Diego. In this role, you will play a crucial part in ensuring our office runs smoothly during critical business hours.
We pride ourselves on a collaborative environment where your contributions matter. If you are looking for a flexible schedule and the chance to grow within a reputable organization, we want to hear from you.
Responsibilities
- Manage Schedules: Coordinate and maintain complex calendars for executive staff, managing meetings, appointments, and travel arrangements.
- Document Management: Prepare, proofread, and distribute correspondence, reports, and presentations with a high degree of accuracy.
- Communication Hub: Serve as the primary point of contact for incoming calls and visitors, ensuring professional and courteous interactions.
- Data Entry & Filing: Maintain accurate digital and physical records, including filing systems and database updates.
- Event Coordination: Assist in organizing and preparing materials for weekend corporate events and team gatherings.
- Inventory Control: Monitor office supplies and place orders to ensure operational readiness.
Qualifications
- Experience: Proven experience as an Administrative Assistant or in a similar support role (1+ years preferred).
- Availability: Must be available to work weekends (Saturday and Sunday) on a consistent basis.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Education: High school diploma or GED required; Associate's degree or relevant certification is a plus.