Job Description
Are you seeking a rewarding career that offers the perfect work-life balance? Horizon Executive Solutions is currently looking for a detail-oriented and proactive Weekend Administrative Assistant to join our dynamic team in San Diego, California. In this pivotal role, you will ensure our operations run seamlessly during our peak business hours, allowing you to enjoy your weekdays free for personal commitments.
We pride ourselves on maintaining a high standard of professionalism and efficiency. As our Weekend Administrative Assistant, you will be the first point of contact for our clients and partners, representing the face of our organization with warmth and competence.
Why Join Us?
- Competitive hourly rate between $19.00 and $25.00.
- Weekends off to enjoy your free time.
- Supportive and collaborative work environment in the heart of San Diego.
- Opportunities for professional growth and development.
Responsibilities
- Manage the front desk operations, including greeting visitors, answering multi-line phones, and routing incoming calls efficiently.
- Process and organize incoming and outgoing mail, ensuring all documentation is filed accurately and securely.
- Schedule and coordinate meetings, manage executive calendars, and prepare necessary presentation materials.
- Maintain and update digital databases and filing systems to ensure data integrity and easy retrieval.
- Assist with basic bookkeeping tasks, such as processing expense reports, invoices, and tracking petty cash.
- Prepare correspondence, memos, reports, and other documents using Microsoft Office Suite and Google Workspace.
- Coordinate travel arrangements, including flight bookings, hotel reservations, and ground transportation.
Qualifications
- High school diploma or GED required; Associate’s degree or administrative certification is preferred.
- Minimum of 2 years of experience in an administrative support role, with a preference for candidates who have worked weekend shifts.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills and the ability to multitask in a fast-paced environment.
- Must be available to work weekends (Saturday and Sunday) consistently.
- Ability to use office equipment, including scanners, printers, and fax machines.