Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our dynamic team in New York. This is a unique opportunity for a professional seeking a flexible schedule focused primarily on our weekend shift. You will play a crucial role in ensuring our operations run smoothly, providing exceptional support to our management team and clients.
In this role, you will manage front-desk operations, handle data entry, and maintain an organized filing system. We value efficiency and attention to detail, making this an ideal position for someone who excels in a quiet, focused environment.
Why Apply?
• Flexible Hours: Enjoy your weekdays free while working just 20-25 hours a week.
• Premium Compensation: Competitive pay based on experience.
• Professional Environment: Work in a modern office in the heart of Manhattan.
Responsibilities
- Manage incoming calls, emails, and inquiries with a professional and courteous demeanor.
- Perform data entry, filing, and archiving of physical and digital documents.
- Assist in the coordination of weekend meetings and prepare necessary materials in advance.
- Maintain the cleanliness and organization of the office workspace and reception area.
- Handle basic bookkeeping tasks such as expense reporting and invoice verification.
- Support the executive team with special projects and administrative tasks as needed.
- Process incoming mail and distribute it to the appropriate departments promptly.
Qualifications
- High school diploma or GED required; Associate’s degree or equivalent experience preferred.
- Previous experience as an administrative assistant or receptionist is highly desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision during the weekend shift.
- Reliable transportation is required.