Job Description
Are you looking for a rewarding opportunity in Philadelphia?
We are seeking a detail-oriented and organized Weekend Administrative Assistant to join our dynamic team. This is a fantastic opportunity for those seeking a flexible schedule without sacrificing career growth. If you excel in a fast-paced environment and have a passion for organization, we want to hear from you.
As a Weekend Admin Assistant, you will play a crucial role in ensuring our operations run smoothly from Friday through Sunday. You will work closely with our management team to handle administrative tasks, manage schedules, and provide exceptional support to our staff and clients.
Responsibilities
- Manage Incoming Communications: Handle email inquiries, screen phone calls, and route messages to the appropriate team members promptly.
- Schedule Management: Maintain and update calendars, schedule appointments, and coordinate meetings for the weekend team.
- Data Entry & Filing: Accurately input data into our CRM systems, manage electronic and physical filing systems, and prepare reports.
- Document Preparation: Draft, proofread, and distribute internal memos, contracts, and correspondence with high attention to detail.
- Office Operations: Oversee the weekend office environment, manage inventory supplies, and assist with basic facility maintenance requests.
- Customer Support: Provide friendly and professional assistance to visitors and clients who may call or visit during the weekend hours.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Administrative Assistance is a plus.
- Experience: Proven experience as an Administrative Assistant or in a similar support role, preferably in a professional office setting.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Availability: Must be available to work weekends (Friday-Sunday) on a recurring basis.