Job Description
We are seeking a highly organized and detail-oriented Weekend Administrative Assistant to join our dynamic team. This is a unique opportunity for professionals seeking a flexible schedule who excel in a fast-paced environment. While based in the heart of Louisville, KY, we serve clients across the Ohio border and beyond.
In this role, you will be the face of our operations during our weekend hours, ensuring seamless office management and client support. If you are looking for a role that offers autonomy and a balanced work-life schedule, we want to hear from you.
Responsibilities
- Manage and maintain office calendars, scheduling appointments, and coordinating meetings for the weekend shift.
- Handle incoming inquiries via phone and email, providing exceptional customer service to clients in the Louisville and Ohio areas.
- Prepare, proofread, and distribute correspondence, reports, and presentations.
- Organize and maintain digital and physical filing systems to ensure efficient information retrieval.
- Assist with data entry, expense reports, and general administrative tasks to support the weekend operations team.
- Order office supplies and manage inventory levels to keep the workspace fully operational.
- Perform light bookkeeping duties and reconcile financial records for the weekend period.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Proven experience as an Administrative Assistant, Office Clerk, or in a similar role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a professional demeanor.
- Ability to work independently with minimal supervision during the weekend shift.
- Strong attention to detail and problem-solving skills.
- Must be available to work weekends, specifically Saturdays and Sundays.