Job Description
Are you looking for a flexible weekend opportunity in Chicago? Apex Operations Solutions is currently immediately hiring a detail-oriented Administrative Assistant to join our dynamic team. In this role, you will be the face of our operations on the weekends, ensuring our office runs smoothly and efficiently while providing top-tier support to our staff and clients.
We are seeking a reliable professional who thrives in a fast-paced environment and can manage multiple priorities with ease. If you are organized, proactive, and ready to make an immediate impact, we want to hear from you.
Why Join Us?
- Immediate Start: Begin your new career within days.
- Competitive Pay: $22 - $28/hour based on experience.
- Flexible Schedule: Enjoy your weekends off while working.
Responsibilities
- Front Desk Management: Greet visitors, answer incoming calls, and manage the front desk reception area professionally during weekend hours.
- Scheduling & Coordination: Manage the calendar for the weekend team, schedule appointments, and coordinate meetings and conference room bookings.
- Document Management: Handle data entry, filing, scanning, and maintaining organized digital and physical records for the department.
- Communication: Distribute internal communications, emails, and memos to ensure all team members are informed of weekend updates.
- Office Supplies: Monitor inventory levels of office supplies and place orders as needed to ensure operations continue without interruption.
- Vendor Liaison: Handle basic vendor interactions and assist with weekend logistics or special events as required.
Qualifications
- Experience: Previous experience as an Administrative Assistant, Receptionist, or Office Clerk is preferred.
- Availability: Must be available to work weekends (Saturday and/or Sunday).
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy office environment.
- Education: High school diploma or GED required.